Privacy Policy: Nethery Planning 

Effective Date: March 12, 2026 • Last Updated: March 12, 2026

1. Introduction and Accountability 

Nethery Planning (“we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of the personal information entrusted to us. We comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial legislation. 

We have appointed a Privacy Officer to ensure our ongoing compliance. 

  • Contact: Bea Kwak, Manager of Business Development 

2. Information We Collect 

In the course of providing land planning, zoning analysis, and development consultancy, we may collect: 

  • Client Information: Name, address, phone number, and email. 

  • Property Data: Land titles, PINs (Property Identification Numbers), site surveys, and legal descriptions. 

  • Financial Information: Billing addresses and payment details for project retainers. 

  • Public Consultation Data: Names and comments provided during statutory public meetings or community engagement sessions. 

3. Purpose of Collection 

We collect and use your information strictly for the following purposes: 

  • To provide professional land planning and development services. 

  • To submit applications (Zoning By-law Amendments, Minor Variances, etc.) to municipal and Provincial authorities. 

  • To communicate project updates and legal requirements. 

  • To comply with professional auditing and record-keeping regulations. 

4. Consent 

By engaging our services, you provide implied consent for us to collect information necessary to fulfill our contract. For sensitive data or marketing communications, we will seek your express (opt-in) consent. 

5. Disclosure to Third Parties 

We do not sell your data. However, land planning inherently involves sharing data with: 

  • Government Authorities: Municipalities, Conservation Authorities, and Provincial Ministries as part of the application process. 

  • Sub-consultants: Surveyors, engineers, or environmental monitors working on your project. 

  • Legal Requirements: When compelled by a court order or regulatory body. 

6. Data Storage and Security 

We use industry-standard encryption and secure cloud storage to protect your files. 

  • Location: Our website is hosted by a third-party provider (Squarespace), which uses cloud infrastructure that may store data on servers located in the United States or other jurisdictions. 

  • Retention: We retain project files for seven years to meet professional liability and tax requirements, after which they are securely destroyed. 

7. Your Rights (Access and Portability) 

You have the right to: 

  1. Access: Request a copy of the personal information we hold about you. 

  2. Correction: Request that we fix any inaccuracies. 

  3. Portability: Receive your data in a structured, commonly used technological format.

  4. Withdrawal: Withdraw consent for data processing (subject to legal or contractual restrictions).

8. Policy Updates 

We may update this policy to reflect changes in Canadian law or our internal processes. Updates will be posted on our website with a revised "Last Updated" date.